Looking to compare the features of QuickBooks Desktop and QuickBooks Online (QBO) before migrating? This thread highlights key differences to help you plan.

1. Inventory & Job Costing
Desktop (Premier/Enterprise) offers complete job costing and inventory valuation. In QBO, only Plus and Advanced plans support inventory, and job costing is limited to class/location tracking. Consider specialized apps like Method:CRM or Fishbowl if you need more advanced features.

2. User Access
Desktop allows up to 40 local users (Enterprise). QBO supports unlimited online users with role-based permissions, which is perfect for remote teams.

3. Updates & Backups
Desktop requires manual updates and local backups. QBO is cloud-based with automatic updates and backups.

4. Reporting & Customization
Desktop features a detailed custom report builder. QBO has more basic capabilities; Advanced-level users may need Jet Reports, Fathom, or Spotlight Reporting.

5. Transaction Limits
Desktop can manage millions of transactions. QBO may slow down with very large files.

6. Payroll & Add-ons
QBO Payroll integrates well with newer payroll apps, while Desktop payroll support is being phased out. However, Desktop users with a long payroll history need to plan for retention or export.

Understanding these differences helps set realistic expectations and decide if a hybrid approach or third-party supplement is needed after migration. Share your use case. Is your company involved in manufacturing, inventory, retail, or service? Let’s create a guide based on real needs!

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